Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.

Description:

Reporting to the Manager – Contract and Material Resources, the Material Resources Clerk must be capable of applying the entirety of the procurement and inventory/warehouse management policy, and must respond to and support various units, both internal (users) and external (suppliers and other).

Departmental mission:

To fairly and transparently manage all administrative processes and, in close cooperation with departments, to effectively and efficiently manage financial, human, and physical resources, with the aim of achieving the objectives set out in the strategic planning

General responsibilities and goals:

The jobholder’s main responsibilities are as follows:
• Analyze purchase requisitions from applicants; process purchase requisitions with warehouses or external suppliers; submit price inquiries; issue internal and external purchase orders; and receive, inspect and inventory goods.
• Follow up on orders; prepare and transmit proof of payment for invoices.
• Prepare documents related to the tendering process: open files, publish notices in newspapers and in the Electronic Tendering System (SEAO); prepare report templates, return envelopes, addenda, etc.; verify all documents to be sent to bidders; and ensure follow up with requisitioning departments.
• Prepare some public calls for tender and written invitations to tender in accordance with applicable procurement policy and the regulations in effect; analyze bids received and make appropriate recommendations to decision-making authorities.
• Analyze needs and total expenditures during the current year to prepare price inquiries related to annual and open orders; ensure specifications, dates and general conditions are met; and issue these purchase orders by entering the associated clauses.
• Submit price inquiries and orders for resupply and warehouses; verify the receiving, handling, storage and transportation activities for materials received.
• Meet with representatives from various companies; request samples or demonstrations for requisitioning departments and negotiate certain contracts or agreements.
• Perform receiving, handling, storage and delivery activities for materials received or in inventory.
• Participate in regular warehouse inventory-taking activities.
• Perform any other related task.

Job requirements:

• College diploma in an appropriate area
• Three (3) years’ relevant experience or any other combination of education and experience found equivalent under the established policy
• Bilingual (spoken and written French and English)
• Tactful, calm and courteous
• Extensive knowledge of office management and the procedures it entails
• Ability to organize his or her work and show initiative
• Proficiency in the Windows environment and Microsoft Office programs (Word and Excel)
• Experience using the Unicité software tool (an asset)

Schedule:

Working hours 3
35 hours per week
For the period between Thanksgiving and the first (1st) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one hour for lunch. For the period between the first Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., 45 minutes for lunch; Friday, 8:00 a.m. to noon.

Footnote:

* The City of Pointe-Claire is an equal opportunity employer and invites women, Aboriginal people, members of visible minorities, ethnic minorities and handicapped persons to submit their candidacies. We thank you in advance for your application; however, only candidates who are selected will be contacted.